Health & Safety Policy

Health and Safety Policy Statement:

Company Name: Inspire Security Services Limited
Issue Date: 01/01/2026
Document Ref: ISS-H&S-01

1. General Statement of Policy:

The Director of Inspire Security Services Limited is committed to ensuring a safe and healthy environment for all staff, customers, contractors, and visitors. We recognize that the effective management of health and safety ranks equally with all other managerial and supervisory responsibilities. Our aim is to ensure that health and safety remains an integral part of the company’s core activities.

Our commitment is to:

Provide adequate control of health and safety risks arising from our security operations.

Consult with employees on matters affecting their health and safety and encourage active participation.

Provide and maintain safe and healthy premises and work equipment.

Ensure the safe handling and use of substances.

Ensure all employees are competent to perform their tasks through comprehensive information, instruction, training, and supervision.

Verify that contractors are competent to manage the health and safety aspects of their work.

Monitor standards through regular inspections and audits.

Record and investigate significant accidents or cases of work-related ill health to prevent re-occurrence.

Review and revise this policy at least every 12 months.

2. Organisation and Responsibilities:

2.1 Managing Director:

The Managing Director holds overall responsibility for health and safety and is responsible for ensuring:

Leadership in health and safety is reflected in all board-level decisions.

Adequate resources (financial, human, and technical) are available to implement this policy.

A health and safety policy is prepared, reviewed, and communicated to all staff.

Health and safety performance summaries are included in the Annual Report.

2.2 Managers:

Managers are responsible for the daily implementation of health and safety standards, including:

Assessing site-specific risks and implementing necessary control measures.

Ensuring new employees receive appropriate induction training.

Monitoring arrangements to ensure they remain effective in the field.

Consulting with employees and safety representatives on relevant health issues.

Escalating any risks that cannot be adequately controlled to the Board of Directors.

2.3 All Employees:

All staff members have a legal and professional duty to:

Take reasonable care for their own health and safety and that of others who may be affected by their acts or omissions.

Use all work equipment and Personal Protective Equipment (PPE) in accordance with training provided.

Cooperate with management to ensure all statutory duties are met.

Report any hazards, defects, or "near misses" to their supervisor immediately.

3. General Arrangements & Risk Management:

Inspire Security Services Limited maintains robust procedures for managing a wide range of operational risks, including:

Risk Assessment Procedures: We identify hazards, evaluate risks, and record significant findings for all security assignments.

Workplace Safety: Ensuring safe entry/exit, lighting, and welfare facilities at all sites.

Fire & Terrorism: Specific procedures for emergency evacuations and response to security threats.

Manual Handling: Reducing the risk of injury from lifting or moving equipment.

Working Alone: Enhanced monitoring and communication protocols for lone security officers.

Personal Protective Equipment (PPE): Providing necessary gear (high-visibility clothing, radio equipment, etc.) as identified by risk assessments.

Client Premises: Ensuring our staff adhere to both Inspire Security and the Client's specific site safety rules.

4. Consultation and Training:

We recognise that a safe workplace is only possible through cooperation. We consult with our staff on a regular basis regarding health and safety. Furthermore, we provide ongoing training to ensure our security personnel are equipped to handle the evolving challenges of the security industry safely.

Approved By: Management

Review Date: Will be reviewed when needed.
Date: 01/01/2026

Modern Slavery Policy

Modern Slavery Policy

Company Name: Inspire Security Services Limited
Document Ref: ISS-MSP-01
Issue Date: 01/01/2026

1. Policy Statement:

Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour, and human trafficking, all of which involve the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain.

Inspire Security Services Limited has a zero-tolerance approach to modern slavery. We are committed to acting ethically and with integrity in all our business dealings and relationships. We implement and enforce effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains.

We are also committed to ensuring transparency in our own business and in our approach to tackling modern slavery throughout our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015.

2. Scope and Standard:

We expect the same high standards from all of our contractors, suppliers, and other business partners. As part of our contracting processes, we include specific prohibitions against the use of forced, compulsory, or trafficked labour, or anyone held in slavery or servitude, whether adults or children. We expect our suppliers to hold their own suppliers to these same high standards.

This policy applies to all persons working for us or on our behalf in any capacity, including:

Employees at all levels, directors, and officers.

Agency workers, seconded workers, volunteers, and interns.

Agents, contractors, external consultants, and third-party representatives.

3. Responsibility for the Policy:

The Board of Directors has overall responsibility for ensuring this policy complies with our legal and ethical obligations.

The Managing Director has primary responsibility for implementing this policy, monitoring its effectiveness, and auditing internal control systems to ensure they are effective in countering modern slavery.

Management at all levels are responsible for ensuring those reporting to them understand and comply with this policy and are given regular training on the issue of modern slavery in supply chains.

4. Compliance and Reporting:

The prevention, detection, and reporting of modern slavery in any part of our business or supply chains is the responsibility of everyone working for us.

Avoid Breaches: You must avoid any activity that might lead to, or suggest, a breach of this policy.

Notify Early: You must notify your line manager or a company Director as soon as possible if you believe or suspect that a conflict with this policy has occurred or may occur in the future.

Whistleblowing: We encourage anyone to raise concerns about any issue or suspicion of modern slavery at the earliest possible stage. Reports can be made in accordance with our Whistleblowing Policy.

5. Support and Protection:

We aim to encourage openness and will support anyone who raises genuine concerns in good faith, even if they turn out to be mistaken. We are committed to ensuring no one suffers detrimental treatment - including dismissal, disciplinary action, or threats - as a result of reporting their suspicion that modern slavery is taking place.

6. Communication and Training

Induction: Training on this policy forms part of the induction process for all new individuals.

External Partners: Our zero-tolerance approach must be communicated to all suppliers, contractors, and business partners at the outset of our business relationship and reinforced thereafter.

7. Breaches of Policy:

Any employee who breaches this policy will face disciplinary action, which could result in dismissal for gross misconduct. We may terminate our relationship with other individuals and organisations working on our behalf if they fail to comply with this policy.

Approved By: Management

Review Date: Will be reviewed when needed.
Date: 01/01/2026

LONE WORKER POLICY

Lone Worker Policy

Document Reference: ISS-LWP-01

Issue Date: 01 January 2026

1.0 Policy Statement:

Inspire Security Services Limited is committed to providing a safe and secure working environment for all our security officers, especially those working alone. We recognise the unique risks associated with lone working within the security industry and have implemented robust procedures to mitigate these risks and ensure the safety and well-being of our personnel at all times.

2.0 Procedures for Security Officers:

The following procedures must be adhered to at all times when an officer is working alone on site. These requirements must be fully in place before any guard can be left unaccompanied.

2.1 Pre-Shift Procedures:

Arrival and Debrief: All security officers will arrive on site at least 15 minutes before their shift is due to commence to receive a full, formal debrief from the guard finishing duty.

Booking On: Officers must contact the 24-hour control room to book on duty 10 minutes before the scheduled start of their shift via phone call or through roster system.

Failure to Book On: If an officer has not booked in 5 minutes before their duty commences, the control room will immediately attempt to contact them via mobile phone and initiate escalation procedures if contact is not established.

2.2 Communication and Monitoring:

24-Hour Control Room: A manned 24-hour control room is operational at all times. The control room will conduct mandatory welfare check calls with all guards every hour throughout their shift.

Emergency Contacts: A comprehensive list of all necessary emergency contact numbers, including 999 (emergency services), local police non-emergency numbers, and company management contacts, is available in the site instructions manual.

Mobile Communication: All staff are required to carry a working, company-provided or authorized mobile phone while on duty.

2.3 Equipment and Resources:

Personal Protective Equipment (PPE): All staff will be provided with a full uniform and all necessary PPE as identified by the site-specific risk assessment.

First Aid: Inspire Security Services Limited ensures a fully stocked first aid kit is available on every site and within every mobile patrol unit.

2.4 Supervision and Incident Response:

Supervisory Visits: A dedicated 24-hour quick response vehicle conducts random, regular visits to all sites to check on the welfare and performance of all guards.

Incident Response: This response unit can be deployed immediately to a site by the control room if a guard fails to respond during scheduled check calls or in the event of an emergency activation.

Site Logbook: A physical or online formal occurrence logbook is maintained on site to record all coming and goings, routine check calls, and supervisory mobile visits.

2.5 Policy Updates:

Any changes made to site instructions by the client or regarding Health and Safety policy will be promptly updated, reissued, and all affected staff will be required to sign to confirm they have read and understood the new instructions.

Website Address: www.inspiresec.co.uk

Review Date: 01/01/2026

Corporate Social Responsibility Policy

Corporate Social Responsibility Policy

Company Name: Inspire Security Services Limited

Document Ref: ISS-CSRP-01
Issue Date: 01/01/2026

1. Introduction:

This policy defines the commitment of Inspire Security Services Limited to acting as a responsible corporate citizen. We recognize our obligation to manage the social, environmental, and economic effects of our operations. Our responsibility extends to the environment and communities in which we operate, as well as the well-being of our staff, partners, clients, and the general public.

2. Our People and Diversity:

Every individual we collaborate with makes a unique and vital contribution to the community and to our organization. We celebrate and honor diversity in all its forms. Inspire Security Services Limited promotes an inclusive environment, encouraging diversity as a fundamental principle in all interactions with our partners, associates, employees, and clients.

3. Workplace Welfare and Safety:

We acknowledge our responsibility to care for our employees by providing meaningful employment that enables them to support themselves and their families. We are dedicated to ensuring the ongoing welfare, health, and safety of our workforce. We maintain a safe working environment through rigorous training and adherence to the highest industry standards.

4. Client and Public Protection:

We are committed to providing a secure and safe environment for our clients and the general public. We treat the safeguarding of client property—including physical assets and intellectual property—with the same level of diligence and protection as we would our own.

5. Ethical Standards and Human Rights:

Inspire Security Services Limited operates with absolute integrity. We maintain an honorable and honest approach in all dealings with employees, business partners, and clients.

Modern Slavery: We strictly oppose the use of child labor and forced labor in any form and ensure these practices have no place in our business or supply chains.

Equality: We promote equal opportunities and actively combat discrimination through our dedicated Equality and Diversity protocols.

6. Environmental Stewardship:

Through the rigorous application of our Environmental Policy, we seek to minimize our carbon footprint and preserve the natural environment in the communities where we serve. We continuously look for ways to improve our operational efficiency to reduce waste and energy consumption.

7. Integration of Policies:

This CSR policy is supported by our specific policies regarding Health and Safety, Environmental Management, and Equality and Diversity. Together, these documents form the framework for our commitment to sustainable and ethical business practices.

Approved By: Management

Review Date: Will be reviewed when needed.
Date: 01/01/2026

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